Data Protection

We at Rhenoflex GmbH take the protection of your personal data very seriously and adhere strictly to the rules of data protection laws. Personal data is collected on this website only to the technically necessary extent. In no case is the collected data sold or otherwise disclosed to third parties.
The following declaration gives you an overview of how we ensure this protection and what type of data is collected for which purpose.

I. Name and address of the controller

The controller for the purposes of the General Data Protection Regulation and other national data protection laws of the Member States as well as other data protection regulations is:

Rhenoflex GmbH
Giulinistrasse 2
67065 Ludwigshafen
Germany
Phone: 0621-5709-03
Email: info@rhenoflex.com
Website: www.rhenoflex.com

II. Name and address of the data protection officer

The data protection officer of the controller is:

CAD – Institut für Compliance, Arbeitsrecht und Datenschutz [Institute for Compliance, Labor Law and Data Protection]
Ms. Jasmin Fladung
PO Box 140 152
67021 Ludwigshafen
Germany
Phone: 0621-685 833 57
Email: cad@institut-cad.de
Website: www.institut-cad.de

III. General information on data processing

1. Scope of the processing of personal data

In principle, we process personal data of our users only to the extent necessary for the provision of a functional website and our content and services. The processing of the personal data of our users generally takes place only with the consent of the user. An exception applies in such cases where prior consent is not possible for factual reasons and the processing of the data is permitted by statutory provisions.

2. Legal basis for the processing of personal data

Insofar as we obtain the consent of the data subject to the processing of personal data, Article 6 (1) (a) EU General Data Protection Regulation (GDPR) serves as the legal basis.
When processing personal data that is necessary for the performance of a contract to which the data subject is a party, Article 6 (1) (b) GDPR serves as the legal basis. This also applies to processing operations that are necessary for the implementation of pre-contractual measures.
Insofar as processing of personal data is necessary for compliance with a legal obligation to which our undertaking is subject, Article 6 (1) (c) GDPR serves as the legal basis.
In the event that processing is necessary in order to protect the vital interests of the data subject or of another natural person, Article 6 (1) (d) GDPR serves as the legal basis.
If the processing is necessary for the purposes of the legitimate interests pursued by our undertaking or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject, then Article 6 (1) (f) GDPR serves as the legal basis for the processing.

3. Data erasure and storage duration

The personal data of the data subject will be deleted or blocked as soon as the purpose of the storage no longer applies. Furthermore, it may be stored if this has been provided by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject. A blocking or erasure of the data also takes place when a storage period prescribed by the aforementioned standards expires, unless there is a need for further storage of the data for the conclusion or execution of a contract.

IV. Provision of the website and creation of log files

1. Description and scope of the data processing

Each time our website is accessed, our system automatically collects data and information from the computer system of the accessing computer.
The following data is collected here:

(1) Information about the browser type and version used
(2) The operating system of the user
(3) The IP address of the user
(4) Date and time of access
(5) Website previously accessed by the user’s system

The data is also stored in the log files of our system. This data is not stored together with other personal data of the user.

2. Legal basis for the data processing

The legal basis for the temporary storage of data and log files is Article 6 (1) (f) GDPR.

3. Purpose of data processing

The temporary storage of the IP address by the system is necessary to allow delivery of the website to the computer of the user. To this end, the user’s IP address must be stored for the duration of the session.

The storage in log files takes place in order to ensure the functionality of the website. In addition, the data is used by us to optimize the website and to ensure the security of our information technology systems. An evaluation of the data for marketing purposes does not take place in this context.

These purposes also constitute our legitimate interest in the processing of data pursuant to Article 6 (1) (f) GDPR.

4. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose of its collection. In the case of the collection of data for the provision of the website, this is the case when the respective session is ended.
In the case of storage of the data in log files, this is the case after no more than seven days. Further storage is possible. In this case, the IP addresses of the users are deleted or distorted so that an assignment to the accessing client is no longer possible.

5. Possibility of objection and removal

The collection of the data for the provision of the website and the storage of the data in log files is essential for the operation of the website. There is consequently no possibility of objection on the part of the user.

V. Use of cookies

a) Description and scope of the data processing
Our website uses cookies. Cookies are text files that are stored in or by the Internet browser on the user’s computer system. When a user accesses a website, a cookie may be stored on the user’s operating system. This cookie contains a characteristic string that allows the browser to be uniquely identified when the website is accessed again.

When accessing our website, the user is informed of the use of cookies for analysis purposes and his or her consent to the processing of the personal data used in this context is obtained. In this connection, reference is also made to this Privacy Policy.

b) Legal basis for the data processing
The legal basis for the processing of personal data using technically necessary cookies is Article 6 (1) (f) GDPR.
The legal basis for the processing of personal data using cookies for analysis purposes is Article 6 (1) (a) GDPR if the user has given his or her consent.

c) Purpose of data processing
The use of the analysis cookies takes place for the purposes of improving the quality of our website and its contents. Through the analysis cookies, we learn how the website is used, enabling us to continuously optimize our offer.

These purposes also constitute our legitimate interest in the processing of data pursuant to Article 6 (1) (f) GDPR.

e) Duration of storage, possibility of objection and removal
Cookies are stored on the user’s computer and transmitted by it to our sits. As the user, you therefore also have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Previously saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to fully use all the functions of the website.

VI. Email contact

1. Description and scope of the data processing

On our website, contact is possible via the email address provided. In this case, the user’s personal data transmitted via email will be stored.
No data is disclosed to third parties in this context. The data is used exclusively for processing the conversation.

2. Legal basis for the data processing

The legal basis for the processing of the data transmitted in the course of sending an email is Article 6 (1) (f) GDPR. If the email contact is aimed at entering into a contract, then Article 6 (1) (b) GDPR is the additional legal basis for the processing.

3. Purpose of data processing

When initiating contact via email, this also constitutes the required legitimate interest in the processing of the data.
The other personal data processed during the sending process serves to prevent misuse of the contact form and to ensure the security of our information technology systems.

4. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose of its collection. For the personal data sent via email, this is the case when the respective conversation with the user has ended. The conversation has ended when the circumstances indicate that the matter in question has been finally clarified.

5. Possibility of objection and removal

The user has the opportunity to revoke his or her consent to the processing of personal data at any time. If the user initiates contact with us via email, he or she may object to the storage of his or her personal data at any time. In such a case, the conversation can no longer be continued.

All personal data stored in the course of the initiation of contact will be deleted in this case.

VII. Newsletter

1. Description and scope of the data processing

On our website, there is the option to subscribe to a free newsletter. When registering for the newsletter, the data from the input mask is transmitted to us.
For the processing of the data, your consent is obtained during the registration process and reference is made to this Privacy Policy.

In connection with the processing of data for the sending of newsletters, no data is disclosed to third parties. The data is used exclusively for sending the newsletter.

2. Legal basis for the data processing

The legal basis for the processing of the data after the user signs up for the newsletter is Article 6 (1) (a) GDPR if the user has given his or her consent.

3. Purpose of data processing

The collection of the user’s email address serves to deliver the newsletter.

4. Duration of storage

The data will be deleted as soon as it is no longer required to achieve the purpose of its collection. The user’s email address is accordingly stored as long as the subscription to the newsletter is active.

The other personal data collected during the registration process is usually deleted after a period of seven days.

5. Possibility of objection and removal

The subscription to the newsletter may be canceled by the user concerned at any time. A corresponding link can be found for this purpose in each newsletter.

VIII. Application

1. Description and scope of the data processing

We process the data you have provided to us in connection with your application in order to assess your suitability for the position (or other open positions in our undertakings, where applicable) and to carry out the application process.

2. Legal basis for the data processing

The legal basis for the processing of your personal data in this application process is primarily Section 26 of the German Federal Data Protection Act (BDSG) in the version valid from 25 May 2018. According to that provision, the processing of data is permissible that is required in connection with the decision to establish an employment relationship.
Should the data be necessary for legal prosecution after completing the application process, data processing may be carried out on the basis of the requirements of Article 6 GDPR, in particular for the pursuit of legitimate interests pursuant to Article 6 (1) (f) GDPR. Our interest then consists in the establishment or defense against claims.

3. Purpose of data processing

We process the data you have provided to us in connection with your application in order to assess your suitability for the position (or other open positions in our undertakings, where applicable) and to carry out the application process.

4. Duration of storage

Data of applicants will be deleted after 6 months in the event of rejection.

In the event that you have consented to the further storage of your personal data, we will include your data in our applicant pool. Data is deleted there after one year.

If you have been awarded the contract for a job as part of the application process, the data from the applicant data system will be transferred to our personnel information system.

5. Possibility of objection and removal

The user has the opportunity to revoke his or her consent to the processing of personal data at any time. If the user initiates contact with us via email, he or she may object to the storage of his or hers personal data at any time. In such a case, the conversation can no longer be continued.

All personal data stored in the course of the initiation of contact will be deleted in this case.

IX. Google Analytics

1. Scope of the processing of personal data

Our website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies,” text files that are stored on your computer and that allow an analysis of the use of the website by you. The information generated by the cookie about your use of this website is generally transmitted to a Google server in the United States and stored there. However, if IP anonymization is activated on this Website, Google will truncate your IP address beforehand within Member States of the European Union or other parties to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the United States and truncated there. On behalf of the operator of this website, Google will use this information to evaluate your use of the website, to compile reports on website activity and to provide other services related to website activity and Internet usage to the website operator. The IP address transmitted by Google Analytics as part of Google Analytics will not be merged with other Google data. You can prevent the storage of cookies by a corresponding setting of your browser software; however, please note that if you do this, you may not be able to use all the features of this Website to the fullest extent possible. You may also prevent the collection of the data generated by the cookie and related to your use of the website (including your IP address) by Google as well as the processing of this data by Google by downloading and installing the browser plug-in available at the following link (http://tools.google.com/dlpage/gaoptout?hl=de):

You can prevent collection by Google Analytics by clicking on the following link. An opt-out cookie will be set, which prevents the future collection of your data when visiting this website: Disable Google Analytics
For more information about Terms of Use and Privacy, please visit http://www.google.com/analytics/terms/de.html and https://www.google.de/intl/de/policies/. Please note that Google Analytics has been extended on this website by the code “gat._anonymizeIp();” in order to ensure an anonymous collection of IP addresses (so-called IP masking).
(Source: http://www.datenschutzbeauftragter-info.de)

2. Legal basis for the use of Google Analytics

The legal basis for the use of Google Analytics is Section 15 para. 3 of the German Telemedia Act (TMG) or Article 6 (1) (f) GDPR.

3. Purpose of data processing

The processing of data collected by Google Analytics is used for statistical purposes. This helps us to continuously improve our website and its user-friendliness. These purposes also constitute our legitimate interest in the processing of data pursuant to Article 6 (1) (f) GDPR. The anonymization of the IP address sufficiently takes the interest of the users in their protection of personal data into account.

4. Duration of storage

The data will be deleted as soon as they are no longer needed for our recording purposes.

5. Possibility of objection and removal

Cookies are stored on the user’s computer and transmitted by it to our sits. As the user, you therefore also have full control over the use of cookies. By changing the settings in your Internet browser, you can disable or restrict the transmission of cookies. Previously saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, it may not be possible to fully use all the functions of the website.

X. Rights of the data subject

If your personal data is processed, you are the data subject for the purposes of the GDPR and you have the following rights vis-à-vis the controller:

1. Right to be informed

You may ask the controller to confirm if personal data concerning you is processed by us.
Where there is such processing, you can request to be informed by the controller of the following information:

(1) the purposes for which the personal data are processed;
(2) the categories of personal data being processed,
(3) the planned period for which the personal data concerning you will be stored, or if specific information is not possible, the criteria used to determine that period;
(4) the existence of the right to request rectification or erasure of personal data concerning you, a right to restriction of processing by the controller or to object to processing;
(5) the existence of a right to lodge a complaint with a supervisory authority;
You have the right to request information about whether the personal data concerning you are transferred to a third country or an international organization. In this connection, you can request to be informed of the appropriate safeguards in accordance with Article 46 GDPR in connection with the transfer.

2. Right to rectification

You have a right to obtain from the controller the rectification of inaccurate personal data and/or to have incomplete personal data completed. The controller must make the rectification without undue delay.

3. Right to restriction of processing

You may request the restriction of the processing of personal data concerning you under the following conditions:

(1) if you contest the accuracy of personal data concerning you for a period enabling the controller to verify the accuracy of the personal data;
(2) the processing is unlawful and you oppose the erasure of the personal data and request the restriction of the use of the personal data instead;
(3) the controller no longer needs your personal data for the purposes of processing, but you require the data for the establishment, exercise or defense of legal claims, or
(4) if you have objected to the processing pursuant to Article 21 (1) GDPR pending the verification whether the legitimate grounds of the controller override your grounds.
If the processing of personal data concerning you has been restricted, such data – with the exception of their storage – may only be processed with your consent or for the establishment, exercise or defense of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.

If the processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.

4. Right to erasure

a) Erasure obligation
You may request the erasure from the controller of personal data concerning you without undue delay and the controller is obliged to erase personal data without undue delay where one of the following grounds applies:
(1) Personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
(2) You withdraw your consent on which the processing is based according to point (a) of Article 6(1), or point (a) of Article 9(2) GDPR, and where there is no other legal ground for the processing.
(3) You object to the processing pursuant to Article 21(1) GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Article 21(2) GDPR.
(4) The personal data concerning you has been unlawfully processed.
(5) The personal data concerning you have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
(6) The personal data concerning you have been collected in relation to the offer of information society services referred to in Article 8(1) GDPR.

b) Information to third parties
Where the controller has made the personal data concerning you public and it is obliged to erase the personal data pursuant to Article 17 (1) GDPR, it, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal data that you, as the data subject, have requested the erasure by such controllers of any links to, or copy or replication of, those personal data.

c) Exceptions
The right to erasure does not exist to the extent that processing is necessary
(1) for exercising the right of freedom of expression and information;
(2) for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
(3) for reasons of public interest in the area of public health in accordance with points (h) and (i) of Article 9(2) as well as Article 9(3) GDPR;
(4) for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Article 89(1) GDPR in so far as the right referred to in paragraph 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or [sic]

5. Right to object
You have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you which is based on Article 6 (1) (e) or (f) GDPR, including profiling based on those provisions.

The controller shall no longer process the personal data concerning you unless the controller demonstrates compelling legitimate grounds for the processing which override the interests, rights and freedoms of your person or for the establishment, exercise or defense of legal claims.
If you object to the processing for direct marketing purposes, personal data concerning you will no longer be processed for such purposes.
In the context of the use of information society services, and notwithstanding Directive 2002/58/EC, you may exercise your right to object by automated means using technical specifications.

6. Right to withdraw data protection consent
You have the right to withdraw your data protection consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

7. Right to lodge a complaint with a supervisory authority

Without prejudice to any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of personal data relating to you infringes the GDPR.
The supervisory authority with which the complaint has been lodged shall inform the complainant on the progress and the outcome of the complaint including the possibility of a judicial remedy pursuant to Article 78 GDPR.